INDEX
CHAPTER VIII
MISCELLANEOUS ACTIVITIES
1. CONTRACTOR PARTICIPATION IN NUCLEAR MATERIALS MANAGEMENT.
a. General. In view of the high intrinsic value, strategic
importance, and environment, safety, and health considerations, it
is necessary that nuclear materials be effectively managed. The
degree of responsibility for managing nuclear materials held by DOE
contractors or subcontractors is related to the type of contract
and the specific contract provisions applicable to nuclear
materials management.
b. Management and Operating Contracts. Most of the inventories of
nuclear materials are held by contractors under Management and
Operating contracts. Generally, these contractors operate
DOE-owned facilities involved in materials production, weapons
production, and research and development activities. One mechanism
for attaining effective materials management in such contracts is
through administrative procedures identified either in the contract
itself or in related DOE instructions and requirements imposed by
the contract. Through these means, Management and Operating
contractors should be made aware of the need to manage nuclear
materials effectively and to participate with the Department in
programs and studies to achieve that objective.
c. Non-Management and Operating Contracts. Basic provisions covering
materials management for DOE-owned nuclear materials shall be
included in these contracts and subcontracts.
2. PROJECT NUMBERS.
a. General. Project numbers are 10-character alphanumeric
designations used to identify nuclear materials for tasks or phases
of work assigned to a field office by Headquarters programs.
Project numbers generally are structured to coincide with the DOE
Budget and Reporting Classification System. Thus, they provide a
link between nuclear material quantities and related financial
data. The first character of the project number identifies the
field office responsible for the activity under which the nuclear
materials will be held or indicates a special categorization/
assignment for the inventory. An assigned project number remains
the same regardless of the physical location of the nuclear
material. The following are the first character codes currently in
use:
FIELD OFFICE PROJECT IDENTIFICATION
-----------------------------------
Code Field Office
---- ------------
A /1 Albuquerque
C Chicago
D Savannah River
F /2 Oak Ridge
H Richland
J Idaho
K Schenectady
L Oakland
N Nevada
P Pittsburgh
Code Special Category
---- ----------------
B Uranium Enrichment Activity
E Materials Management Program
("E" project material)
I Environmental Restoration and
Waste Management ("I" project material)
M Materials Management Program
("M" project material)
Q Safeguards and Security
R International Programs
Y Domestic Licensees
/1 "A" is also used for the Rocky Flats Office projects.
/2 "F" is also used for the Fernald Office projects.
b. Responsibilities.
(1) Office of Nuclear Weapons Management.
(a) Assist the field offices in developing project numbers,
if requested.
(b) Review and approve all requests for "M" project numbers
and assign them and other special "supply" project
numbers, as required.
(c) Establish project numbers for nuclear material reserves,
as required.
(2) Field Office.
(a) Inform the Nuclear Materials Management and Safeguards
System program, in writing, of new projects or changes to
existing projects.
(b) Perform annual reviews of the project numbers to assure
consistency with the DOE Budget and Reporting
Classification System.
(3) Nuclear Materials Management and Safeguards System Program.
(a) Maintain a master list of project numbers and titles and
make appropriate changes to the list as requested by the
Office of Nuclear Weapons Management, Headquarters
programs, or the field offices.
(b) Prepare and distribute the "DOE Project Number - Title
Index" (Nuclear Materials Management and Safeguards
System Report T-141) annually or more frequently when
major changes occur.
c. Project Number - Title Index. The DOE Project Number - Title Index
contains the following information:
(1) Previous project number.
(2) Project number.
(3) Project title (due to computer limitations, only 40 spaces are
allowed).
(4) Classification of project:
(a) Number,
(b) Title, and
(c) Quantity.
The DOE Project Number - Title Index is not a classification
guide. Classification information is included in the Index
primarily to assist in the classification marking of reports
that contain project numbers or project titles and related
nuclear materials quantity data. Proper classification of the
information must be based on appropriate classification
guides.
(5) Allotment code.
(a) Supply Project
(b) User Project
(c) Special Project.
(6) Programmatic reporting identification symbol.
3. COMPOSITION OF ENDING INVENTORY.
a. General. A set of 3-digit codes has been established for routinely
reporting inventories of nuclear materials to the Nuclear Materials
Management and Safeguards System centralized data base. The coding
allows inventories to be quantified as to chemical or physical
composition and/or processing status. This data base is used to
prepare a variety of reports used for management of nuclear
materials and other applications.
b. Responsibilities.
(1) Office of Nuclear Weapons Management.
(a) Initiate the development of appropriate composition of
ending inventory codes and matrices.
(b) Review all requests for additions or deletions to the
existing coding matrix and notify the Nuclear Materials
Management and Safeguards System program accordingly.
(c) Advise the American National Standards Institute
concerning the continuing applicability of a standardized
coding for nuclear material scrap.
(2) Field Offices.
(a) Assist the Office of Nuclear Weapons Management in the
development of new codes or in the adjustment of existing
codes.
(b) Ensure that contractors accurately assign composition of
ending inventory codes to existing inventories and report
such data to the Nuclear Materials Management and
Safeguards System program.
(3) Nuclear Materials Management and Safeguards System Program.
Maintain and issue the Composition of Ending Inventory index
contained in Nuclear Materials Management and Safeguards
System Report I-17, Inventory Data Categories and Reporting
Format.
4. RESEARCH MATERIALS. Many U.S. colleges/universities and other
Government agencies possess DOE-owned nuclear materials obtained under
DOE contractual or loan/lease agreements. To facilitate materials
management coordination and oversight under these agreements, the
following DOE field office responsibilities are identified:
Financial Central Scrap Receipt,
and Administration Management Storage and
Material Type Responsibility/1&/2 Office/2 Processing/2
------------- ------------------- ------------- ------------
Enriched Uranium
- Universities/3 ID/4 OR ID/SR/OR/5
- Others OR OR ID/SR/OR/5
Normal Uranium OR OR OR
Depleted Uranium OR OR /6
Uranium-233 OR OR OR
Plutonium/7 SR SR SR/AL/8
Americium-241 AL AL AL
Californium-252 OR OR OR
Neptunium-237 SR SR SR
Tritium SR SR SR
Heavy Water (D2O) SR SR SR
Thorium OR OR OR
Enriched Lithium OR OR OR
______________________
/1 Financial records of assigned nuclear materials and oversight of
applicable nuclear materials management activities (forecasting and
coordinating withdrawals and returns, inventory reporting, assessments,
etc.)
/2 ID is Idaho Operations Office; OR is Oak Ridge Operations Office; AL is
Albuquerque Operations Office; and SR is Savannah River Operations
Office.
/3 Includes plutonium that may be produced by transmutation in reactor fuel.
/4 Enriched uranium university reactor fuels only.
/5 ID and SR-irradiated fuel; OR-unirradiated fuel.
/6 No current assignment.
/7 Includes plutonium, Pu-238 and Pu-242.
/8 Los Alamos National Laboratory for plutonium-beryllium sources only.
Figure VIII-1
DOE-Owned Nuclear Material Under Loan or Lease Agreements
The field offices that have financial and administrative
responsibilities are expected to maintain copies of the applicable
agreements and notify the agreement-holders of the DOE field office
contacts. Field offices assigned as Central Scrap Management Offices
have the responsibility for determining whether nuclear material to be
returned to DOE is recoverable or to be handled as waste. Field offices
assigned the responsibility for receipt and processing are expected to
provide storage and/or processing capability for recoverable material
returned to DOE.
5. NUCLEAR MATERIALS MANAGEMENT CONTROL. DOE subjects nuclear materials to
varying degrees of management control. Figure VIII-2 lists the nuclear
materials subject to materials management control and the functions of
the materials management program which apply to them.
Materials
Management
Inventory Requirements Plan Allotment Inventory
Materials Reporting Forecasts Coverage Control Assessment Appraisal
--------- --------- ------------ ---------- --------- ---------- ---------
Enriched U X X X X X X
Plutonium X X X X X X
U-233 X X X X X X
Heavy Water X X X X X X
Pu-238 X X X X X X
Tritium X X X X X X
Normal U X X X X X X
Depleted U X X X X
Pu-242 X X X X
*Am-243 X X X X
*Curium X X X X
*Am-241 X X X
*Bk-249 X X X
*Cf-252 X X X
Li-6 X X X
Np-237 X X X X X X
Thorium X X X
*The management of inventories and distribution of these materials is
the responsibility of the Office of Isotope Production and Distribution
Program, Office of Nuclear Energy.
Figure VIII-2
Applicable Materials Management Functions
6. CALENDAR OF EVENTS. The following is a calendar of events for field
office and Headquarters actions identified in this Order:
Month/Day
1-15 Field office inventory assessment reports for 9-30 are due to
the Office of Nuclear Weapons Management and Headquarters
program organizations.
1-31 Headquarters program organization comments on field office
inventory assessment reports are due to the Office of Nuclear
Weapons Management.
2-15 Field office nuclear material requirements forecasts are due
to Headquarters program organizations and the Office of
Nuclear Weapons Management.
3-1 Headquarters program organization approved forecasts are due
to the Office of Nuclear Weapons Management.
4-1 Nuclear materials withdrawals and returns forecast summaries
(not including weapon production) are sent by the Office of
Nuclear Weapons Management to applicable field offices for use
in preparing their Materials Management Plan.
4-1 The Office of Nuclear Weapons Management provides field
offices with the planning assumptions for preparation of the
field Materials Management Plan.
4-15 Nuclear materials withdrawals and returns forecasts for
weapons production are provided by the Office of Nuclear
Weapons Management to applicable field offices.
6-1 Field office allotment status reports covering the first two
quarters of the fiscal year are due to the Office of Nuclear
Weapons Management.
6-15 Field office Materials Management Plans are due to
Headquarters.
9-30 The Office of Nuclear Weapons Management issues nuclear
materials allotments to each field office.
9-30 The Office of Nuclear Weapons Management issues DOE Materials
Management Plan.
11-1 Headquarters program organizations provide guidance to field
offices for preparation of their nuclear material requirements
forecasts.
12-1 Field office allotment status reports for the prior fiscal
year are due to the Office of Nuclear Weapons Management.